Regional Wastewater System
title
Sister Grove Regional Water Resource Recovery Facility Phase II; Project No. 301-0570-20; Tabulation Of Bids, Award Of Contract, Construction Management and Inspection Services
end
SUBJECT
recommendation
Award a construction contract in the amount of $187,012,000 to Eagle Contracting, LLC, a construction management and inspection services agreement in the amount of $4,639,507 to Freese and Nichols, Inc., and $239,616 for internal inspection services for Sister Grove Regional Water Resource Recovery Facility (RWRRF) Phase II.
end
PURPOSE
This project will expand the treatment capacity of the facility from 16 million gallons per day (MGD) annual average daily flow (AADF) to 32 MGD AADF with a peak two-hour flow of 128 MGD.
RECOMMENDATION
The Executive Director, NTMWD staff and CDM Smith, Inc., recommend the Board of Directors authorize the award of a contract as follows:
|
Consultant: |
Eagle Contracting, LLC |
|
|
|
|
Construction Manager: |
Freese and Nichols, Inc. |
|
|
|
|
Scope: |
Construction Contract Construction Management and Inspection Services Internal Inspection Services |
|
|
|
|
Project: |
No. 301-0570-20, Sister Grove Regional Water Resource Recovery Facility Phase II |
|
|
|
|
Amount: |
$187,012,000 for Construction Contract $4,639,507 for Construction Management Services $239,616 for Internal Inspection Services |
|
|
|
|
Committee: |
This will be an item on the June 25, 2025, Wastewater Committee meeting agenda |
DRIVER(S) FOR THIS PROJECT
|
Strategic Objective: |
1.1: High Quality Services 1.4: Reliable and Resilient Systems |
|
☐ Regulatory Compliance |
☐ Asset Condition |
|
☒ Capacity |
☐ Redundancy/Resiliency |
|
☐ Relocation or External Requests |
☐ Operational Efficiency |
|
☐ Safety |
☐ Administrative |
|
☐ Policy |
☐ Other _____________ |
BACKGROUND
PROJECT PURPOSE
• Expand the treatment capacity of Sister Grove Regional Water Resource Recovery Facility (RWRRF) from the current 16 MGD annual average daily flow to 32 MGD annual average daily flow with a peak two-hour flow of 128 MGD.
PROJECT COMPONENTS
• Installation of additional process equipment within the headworks facility constructed in Phase I.
• Primary treatment facilities including splitter box expansion, two primary clarifiers, odor control, scum pump station, and primary sludge pumping equipment.
• Secondary treatment facilities including addition of two aeration basins, two secondary clarifiers, scum pump station, return and waste sludge equipment, and expansion to the ferric storage and feed facility.
• Tertiary treatment facilities consisting of additional cloth media filter basins and associated equipment.
• Disinfection facility consisting of added Ultraviolet (UV) equipment and a second UV electrical building.
• Electrical, instrumentation, and control improvements and an additional standby generator.
• Yard piping
• Site work consisting of site roads, sidewalk, grading, fencing and lighting
TABULATION OF BIDS
Sealed bids for construction of Sister Grove Regional Water Resource Recovery Facility Phase II were received at 2:00 p.m. on Tuesday, May 20, 2025, as tabulated below:
|
Bidder |
Total Bid |
Recommendation |
|
Eagle Contracting, LLC |
$187,012,000 |
Lowest responsible bid Recommended for Award |
|
ARCO/ Murray National Holdings, Inc. |
$197,725,175 |
|
|
|
|
|
|
ENGINEER’S OPINION OF PROBABLE CONSTRUCTION COST (OPCC) |
$175,106,579 |
|
|
|
|
|
The bids received were higher than the engineer’s estimate due to elevated costs for key components such as manufactured iron products and electrical equipment. These increases reflect broader market conditions in North Texas, where high demand and limited contractor availability have impacted pricing and competition.
LOWEST RESPONSIBLE BIDDER HISTORY
Eagle Contracting, LLC has completed several projects with NTMWD including:
• Project No. 301-0432-16, the Floyd Branch RWWTP Process Optimization Improvements; completed in September 2023.
• Project No. 310-0450-17, the Muddy Creek Wastewater Treatment Plant (WWTP) Aeration Basin, Odor Control, and Backup Improvements; completed in October 2020.
Other projects that are in progress with NTMWD by Eagle Contracting, LLC include:
• Project No. 310-0592A-21, the Muddy Creek Expansion to 12.5 MGD; currently in construction
• Project No. 308-0576-20, the Sabine Creek WWTP Expansion; currently in construction and nearing completion in 2025
• Project No. 101-0548-19, the Bonham Water Treatment Plant Improvements; currently in construction and nearing completion in 2025
Based on their standing as lowest responsible bidder, the information provided, and reports by the supplied references, the NTMWD staff and CDM Smith, Inc. recommend award of the construction contract to Eagle Contracting, LLC.
CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
NTMWD will utilize an external construction manager and outsourced inspection staff to cover all civil, electrical and instrumentation and control inspection. Freese and Nichols, Inc., is providing construction management services for Sister Grove RWRRF Phase I.
Due to the current project workload, the NTMWD staff recommend that Freese and Nichols, Inc. be retained to provide full-service construction management and inspection services for the full construction period of 36 months.
The total hours are based on the assumed maximum needed for all forms of inspection and management. The proposed hourly rate aligns with current levels for similar contracted services.
INTERNAL INSPECTION SERVICES
NTWMD utilizes internal inspection supervisors to provide quality control assurance and representation on the project. The internal inspection services cost is $239,616 for the full construction period of 36 months.
CONSTRUCTION MANAGEMENT AND INSPECTION FEE
|
Description |
Amount |
|
Construction Management and Inspection |
$4,639,507 |
|
Internal Inspection Services |
$239,616 |
FUNDING
FUND(S): Contingent upon TWDB review and approval, funding in the amount of $187,012,000 to Eagle Contracting, LLC, will be made available by utilizing existing Regional Wastewater System Clean Water State Revolving Construction funds in the amount of $117,573,742.17. Remaining Funding in the amount of $69,438,257.83 is to be made available utilizing the Regional Wastewater System Extendable Commercial Paper (ECP) Program as the appropriation source; issuance of ECP notes will occur as cash needs arise.
Funding in the amount of $4,639,507 to Freese and Nichols, Inc., and $239,616 for NTMWD internal inspection services are to be made available utilizing the Regional Wastewater System Extendable Commercial Paper (ECP) Program as the appropriation source; issuance of ECP notes will occur as cash needs arise.