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Amendments to the Board Policies Manual
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SUBJECT
recommendation
Authorize amendments to the Board Polices Manual within the following Sections:
• III. Board of Directors Rules of Procedure
• VI. Board of Directors Committee Policy
• VII. Board of Directors Meeting Agenda and Action Items
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PURPOSE
Amendments to the Board Policies Manual are needed to reflect process changes, provide clarification, and make minor corrections throughout. Specific changes include language to establish new processes for Customer engagement and litigation updates.
RECOMMENDATION
The Executive Director/General Manager and NTMWD staff recommend the Board of Directors amend the NTMWD Board Policies Manual.
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Committee: |
This item was on the August 7, 2024, and September 11, 2024, Policy Committee meeting agendas |
DRIVER(S) FOR THIS PROJECT
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Strategic Objective: |
2.1 Effective Business Practices 3.2 Engaged Members, Customers and Stakeholders |
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☐ Regulatory Compliance |
☐ Asset Condition |
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☐ Capacity |
☐ Redundancy/Resiliency |
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☐ Relocation or External Requests |
☐ Operational Efficiency |
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☐ Safety |
☐ Administrative |
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☒ Policy |
☐ Other _____________ |
BACKGROUND
The Board Policies Manual was originally adopted in August 2017 in an effort to consolidate existing policies into a single manual. Amendments to the Board Policies Manual have been adopted since its creation to reflect changes in positions, processes, and regulations.
In February 2024, the Board President created a Special Working Group to consider options to enhance Customer engagement. The group’s recommendations led to the proposed amendment of Section 3.6.F. Customer Engagement establishing the Vice President as the Customers’ point of contact on the Board and a process to present requests for consideration.
Additionally, the Policy Committee considered changing the process and requirements for litigation updates. Current policy requires an update on litigation every six months to the full Board as specified in Section 8.4.B. The proposed changes would allow substantive litigation updates to be presented to the committee relevant to the litigation subject matter. This is reflected in the new language added to Section 3.4.E. Executive Session.
Other minor amendments include revisions to 6.1.F. Personnel Committee to align with changes in the Personnel Policies Manual, updated titles, minor typos and corrected cross-references.
FUNDING
N/A