Regional Water System
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Wylie Water Treatment Plant (WTP) II East System Interconnection; Project No. 101-0652-24; Tabulation of Bids and Award of Contract for Valve Procurement
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SUBJECT
recommendation
Award valve procurement contract to Municipal Valve and Equipment Company, Inc. for the Wylie WTP II East System Interconnection project in the amount of $432,907.
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PURPOSE
Due to the long lead times associated with manufacturing valves, this action enables the District to procure these items prior to awarding the construction contract. Having timely possession of the valves helps mitigate future construction delays.
RECOMMENDATION
The Executive Director, NTMWD staff and Kennedy Jenks recommend the Board of Directors authorize the award of a contract as follows:
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Supplier: |
Municipal Valve and Equipment Company, Inc. |
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Scope: |
Procurement of two 36-inch butterfly valves and one sleeve valve with 30-inch flanges |
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Project: |
No. 101-0652-24, Wylie WTP II East System Interconnection |
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Amount: |
$432,907 |
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Committee: |
This will be a Champion Update at the June 25, 2025, Water Committee meeting |
DRIVER(S) FOR THIS PROJECT
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Strategic Objective: |
1.4 Reliable and Resilient Systems |
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☐ Regulatory Compliance |
☐ Asset Condition |
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☒ Capacity |
☒ Redundancy/Resiliency |
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☐ Relocation or External Requests |
☐ Operational Efficiency |
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☐ Safety |
☐ Administrative |
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☐ Policy |
☐ Other _____________ |
BACKGROUND
PROJECT PURPOSE
• The objective for the project is to provide additional capacity from Wylie WTP II to the East System by June 2026. This will be accomplished by constructing an interconnect pipeline between the High Service Pump Station (HSPS) 2-2/2-3 discharge and the 36-inch Wylie Rockwall Farmersville pipeline.
• To accomplish this task, tie-ins during the shutdown season need to be completed. Therefore, the isolation butterfly valves need to be procured to ensure they are available for installation by the contractor during the shutdown season.
• Similarly, a control sleeve valve required for the project has an estimated lead time of 40 weeks. Early procurement of the valve is also needed to ensure the project completion in June 2026.
PROJECT COMPONENTS
• Procure two 36-inch butterfly valves and one sleeve valve with 30-inch flanges.
• Valve procurement includes the engineer’s review of submittals and placing an order to proceed with fabrication.
• Payment for the valves will be due upon shipment and will be assigned by contract in the project construction award.
TABULATION OF BIDS
Sealed bids for valve procurement were received at 2:00 p.m. on Wednesday, May 21, 2025, as tabulated below:
Bidder Total Bid Recommendation
Municipal Valve and Equipment $432,907 Lowest responsible bid
Company, Inc. Recommended for Award
ENGINEER’S OPINION OF
PROBABLE COST (OPCC) $351,975
All indications are that the received bid price is fair and reasonable in the current construction marketplace.
LOWEST RESPONSIBLE BIDDER HISTORY
Municipal Valve and Equipment Company, Inc. started in 1991 and is a leading manufacturers’ representative firm that sells and services water and wastewater treatment equipment, valves, and actuators. They have a history working with NTMWD, with the meter vault standardization projects as recent examples. Being located in Dallas, Texas, they also have a history of supplying equipment, including butterfly and sleeve valves, to the City of Dallas at facilities such as the Eastside WTP, Bachman HSPS, and Walcrest Pump Station. NTMWD’s water conveyance system professional engineer, who previously worked for the City of Dallas, reported a positive experience after having worked with them for over 15 years.
Based on their standing as the lowest responsible bidder, the information provided, and reports by the supplied references, the NTMWD staff and Kennedy Jenks recommend award of the contract to Municipal Valve and Equipment Company, Inc. This procurement contract will be assigned to a construction contractor selected through the bidding process in July 2025.
FUNDING
Funding in the amount of $432,907 to Municipal Valve and Equipment Company Inc. is to be made available utilizing the Regional Water System Extendable Commercial Paper (ECP) Program as the appropriation source; issuance of ECP notes will occur as cash needs arise.