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Amendments to the Board Policies Manual
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SUBJECT
recommendation
Authorize amendments to the Board Policies Manual with the following Sections:
• II. Executive Director/General Manager
• III. Board of Directors Rules of Procedures
• VII. Standards of Conduct
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PURPOSE
Amendments to the Board Policies Manual are needed to reflect process changes, provide clarification, and make minor corrections throughout. Specific changes include authorizing the Executive Director to establish employee incentive programs, amending the duties of the Vice President, establishing a definition of “family” related to conflicts of interest, and aligning language with state law.
RECOMMENDATION
The Executive Director/General Manager and NTMWD staff recommend the Board of Directors amend the NTMWD Board Policies Manual.
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Committee: |
This item was on the August 12, 2026, Policy Committee meeting agenda |
DRIVER(S) FOR THIS PROJECT
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Strategic Objective: |
2.1 Efficient Business Practices |
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☐ Regulatory Compliance |
☐ Asset Condition |
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☐ Capacity |
☐ Redundancy/Resiliency |
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☐ Relocation or External Requests |
☐ Operational Efficiency |
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☐ Safety |
☐ Administrative |
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☒ Policy |
☐ Other _____________ |
BACKGROUND
The Board Policies Manual was originally adopted in August 2017 in an effort to consolidate existing and related policies into a single manual. Since its creation, the Board has adopted amendments to the Board Policies Manual to reflect changes in positions, processes, and regulations.
In August 2026, the Policy Committee considered a series of revisions to the Board Policies Manual, including:
• Amend language 2.2 Duties and Responsibilities to allow for the ED/GM to establish employee incentive programs
o Provides authority to provide additional compensation and/or time off for employees achieving certain goals above and beyond regular work assignments
• Amend 2.5 Executive Compensation to align with state law
o Delete language regarding family members employed or paid by any organization associated with NTMWD. Local Government Code Chapter 176 addresses this issue by requiring the filing of a Conflict Disclosure Statement
• Develop a Section 3.6 Duties of the Vice President
o Move language from 3.7 General Provisions identifying the Vice President as the point of contact for Customers
o Add language designating the Vice President to serve as the Designated Voting Representative to the North Central Texas Council of Governments
• Add a definition of family members to Section III. Standards of Conduct
o Provide a clear definition of family members that aligns language with the Texas Local Government Code 171
FUNDING
N/A