Regional Water System, Regional Wastewater System, and Upper East Fork Interceptor System
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Multiple Systems Maintenance Facilities Central Region, Phase II; Engineering Services Agreement, Additional Services No. 6; Project No. 101-0445-16
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SUBJECT
recommendation
Authorize additional construction phase support services to Stantec Architecture, Inc. (Stantec) for the Multiple System Maintenance Facilities Central Region, Phase II.
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PURPOSE
Construction phase support services have been at a high utilization rate this past year due to the Contractor’s (Tegrity’s) performance challenges and inconsistent ability to interpret and apply the Contract provisions without close oversight. The consultant and NTMWD staff have expended considerable effort with Tegrity on interpretation of the Contract documents, submission of proper material submittals, efficient use of requests for information (RFI) documentation, and reviews of proposed change orders.
Stantec’s original Engineering Services Agreement included construction phase services that assumed 390 days for construction, including 18 construction administration meetings with the contractor. As of February 1, 2024, this project has been under construction for 706 days and has thus far required 22 construction administration meetings with the contractor. To date, Tegrity has only completed 34 percent of the work.
In December 2023, Stantec submitted a request and justification for additional construction administration services, which has been reviewed and verified by the District Inspection and Engineering staffs. This request is summarized as follows:
Services beyond initial scope, March 2023 through December 2023 $71,034
Services beyond initial scope, January 2024 through June 2024 $55,080
Total $126,114
RECOMMENDATION
The Executive Director and NTMWD staff recommend these additional Engineering Services as necessary for continued support by the Engineer-of-Record in order to effectively urge the Contractor to completion of the project without default:
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Consultant: |
Stantec Architecture, Inc. (Stantec) |
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Scope: |
Additional Services for Construction Phase Services |
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Project: |
Maintenance Facilities Central Region, Phase II |
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Amount: |
$126,114 |
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Strategic Objective: |
Goal 1: Service; Objective 1.3: Proactive Maintenance Management of the 2019-2024 NTMWD Strategic Plan. |
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Committee: |
This item will be a Champion Update at the March 27, 2024, Water Committee |
DRIVER(S) FOR THIS PROJECT
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☐ Regulatory Compliance |
☐ Asset Condition |
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☒ Capacity |
☐ Redundancy/Resiliency |
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☐ Relocation or External Requests |
☐ Operational Efficiency |
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☐ Safety |
☐ Administrative |
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☐ Policy |
☐ Other _____________ |
BACKGROUND
PROJECT PURPOSE
• In early 2017, Phase I of this project was initiated to complete master planning of the total Facility Services Department space needs, and to design and construct a 6,000 square foot (sf) warehouse, sand and gravel storage and a 3,200-sf boat storage facility. Construction of the Phase I facilities have been completed.
• In May 2020 the space utilization plan for Facility Services was updated to include current employee levels and to add a second-floor office area for future growth. Design and construction of the office space and additional equipment storage facilities were initiated as Phase II of the project.
PROJECT COMPONENTS
• Development of 6-acre site including water, sewer, overhead and underground electrical and communication utilities, service roads, parking, equipment yard and site landscaping.
• Construction of a 40,000 sf Maintenance Building to include offices, cubicles, conference rooms, dual purpose break/training room, restrooms with shower and locker facilities and attached maintenance shop with two work bays, overhead cranes and tool crib.
• Seven enclosed heavy equipment storage bays; and
• Six light equipment canopies.
SUMMARY OF PRIOR AUTHORIZATIONS AND ADDITIONAL SERVICES NO. 6
Description Amount
Original ESA $1,070,826.00
Prior Additional Services $256,902.95
Proposed Additional Services No. 6
Additional Construction Phase Services $126,114.00
Proposed Additional Services No. 6 (Increase) $126,114.00
Revised ESA Amount $1,453,842.95
FUNDING
FUND(S): This facility will support both Water and Wastewater facilities and equipment. There, it is proposed to split funding 80% from the Regional Water System, 15% from the Regional Wastewater System and 5% from the Upper East Fork Interceptor System.
Funding in the amount of $100,891.00 is from the Regional Water System Construction Funds, funding in the amount of $18,917.00 is from the Regional Wastewater System Construction Funds, and funding in the amount of $6,306.00 is from the Upper East Fork Interceptor System Construction Funds.